P&A Manual Templates

As members will be aware we advised in Weekly NEWS in March 2006 and further in our Weekly NEWS in April 2006 about the forthcoming application of the revised MARPOL Annex II and associated revisions to the IBC and BCH Code that will become effective on 1st January 2007.


Every chemical tanker is required to have a Certificate of Fitness (CoF) indicating that it is certified to carry certain products. The issuance of a CoF will also require a revised Procedures and Arrangements (P&A) Manual. The new P&A Manuals and the new Certificates need to be onboard each ship as of the 1 January 2007 deadline. These documents must be approved/issued and forwarded to the ships before this date.


We advised that we had contacted IACS requesting advice on any common procedures for the application of the revised P&A manuals. We circulated the guidance we received from IACS - that whilst there will not be a common procedure for the application of the P&A Manual (as the individual classification societies will advise their own arrangements), nevertheless the process for the application of the revised P&A manuals would commence from 1st August 2006.


However, INTERTANKO understands that the response by owners to apply for the revised Certificates of Fitness and the new P&A Manuals has been very slow and there is some considerable concern expressed in the industry that owners may leave this application process too late in 2006, to be able to allow sufficient time for the revised P&A Manual and CoF to be revised and placed onboard the vessel by 1/1/2007.


Members must also be aware that we understand from some European Governments that if chemical tankers do not have onboard a revised CoF and P&A Manual by 1/1/2007 then the vessel could well be detained.


Members are advised accordingly and urged to commence the process of application to your respective classification societies without further delay.


The following are the various templates that we are aware of from various classification societies



click here for details of this  DNV have advised that the template it supplies is in PDF format for guidance. However, users are requested to contact DNV through the DNV Section mailbox MTPNO880@dnv.com to obtain the template in Word format for direct use.


DNV has advised that the forwarding of these files to their users will be done free of charge but when owners submit the P&A Manual for approval of a DNV classed chemical tanker, DNV will charge a fee, which will be advised by DNV.


Lloyd's Register


       a)     Instructions for updating P & A Manuals.


b)     Guidelines and a checklist to assist those preparing the P & A Manuals according to the new format.


c)     P & A Manual template.


Should members require a Microsoft Word version of this template, they are requested to email jonathan.morley@lr.org, who is the Head of the MARPOL Group in Lloyd's Register, London.


Germanischer Lloyd


The following Templates and Instructions for the Amendment of Procedures and Arrangements Manuals according to the revised Annex II of MARPOL, produced by Germanischer Lloyd.


Please refer to the Instruction document for full details but the following summarises the documents available:


a.      Chemical Tankers (IBC) with keel laying between 1st July 1994 and 31st December 2006


b.      Chemical Tankers (IBC) with keel laying between 1st July 1986 and 30th June 1994


c.      Chemical Tankers (BCH) (keel laid before 1st July 1986)


d.      Gas Carriers


e.      Other Ships which are not chemical tankers, with a keel laying date before 1st Jan 2007


If members have any questions on these documents, please contact Georg-Alexander Martin at GL, georg-alexander.martin@gl-group.com.




Have prepared comprehensive guidance for owners to assist them in meeting the new regulations including an easy-to-follow template for the required Procedures and Arrangements Manual. ABS engineering offices around the world are also available to assist owners in understanding and applying the new standards and, where authorised by the relevant flag Administration, are able to review and approve the new P&A Manuals. For further information please refer to the links on the home page of the ABS website:www.eagle.org.